Putnam County

Health Department

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Services

Environmental Health

bulletAnimal Bite Investigations & Rabies Testing
bulletFood Service Program
bulletHome Sewage
bulletInspection of Public Places
bulletNuisance Complaints
bulletPrivate Water Systems
bulletSmoke Free Ohio Investigations
bulletWest Nile Virus Testing

Health Education

bulletTobacco Prevention
bulletChildren & Family Health Services
bulletOther Health Education Services

Nursing

bulletBureau for Children with Medical Handicaps
bulletCommunicable Disease Control
bulletHelp Me Grow Newborn Home Visits
bulletImmunizations
bulletPutnam County Breast Health Project
bulletSchool Nursing
bulletTests & Screenings

Other Services

bulletBrown Bag Luncheons
bulletCar Seat Checks
bulletEmergency Preparedness
bulletEmpty Arms

Vital Statistics

bulletCertified Copies of Birth & Death Certificates
bulletGenealogy Research

 

 

Environmental Health

Animal Bite Investigations & Rabies Testing

Animal bites reported to the health department are investigated by the environmental staff.  In some circumstances, the investigation involves rabies testing of the animal involved.  However, rabies testing does not always have to follow animal bite reports.  The testing is also done on suspicious animals that have had possible contact with domesticated animals.

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Food Service Program

The environmental health staff is responsible for the licensing and inspection of food vending machines, restaurants, mobile food service operations, and temporary food service operations.  Although most people do not consider food something that could potentially harm them, it is the job of an operator/license holder to recognize the possibility that food can be a danger if not handled properly. Therefore, it is imperative that workers/employees are trained in proper food handling practices in order to ensure safe food.
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An application for a temporary food service operation permit (tempfood.pdf) may be obtained by calling the Putnam County Health Department.  Permit fees are on a per day basis. Applications should be submitted 10 days prior to the event and must be on the approved forms from the health department. Once the paperwork has been submitted, it will be reviewed by the environmental staff. If approved, the application will be processed. Payment must be received before an application can be processed and a license issued.

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The National Restaurant Association's Resource webpage (http://www.restaurant.org/foodsafety/fs_resources.cfm) has fact sheets on various food safety topics, as well as links to other sites of interest.

 

 

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Home Sewage

Ohio Septic System Rule Update

The home sewage treatment system regulations have seen may changes over the last year and a half.  

On January 1, 2007, new statewide sewage rules, which required soil scientists, engineered plans and sewage treatment systems designed to treat sewage at least two feet above the perched seasonal water table, became effective.  This resulted in high expenses, long delays in obtaining permits and mechanically designed sewage treatment systems and had many people upset with the drastic changes. The largest change for Putnam County was that these rules required for all new construction to have on-lot septic systems.  

On July 1, 2007, a new bill was passed which rescinded the statewide sewage rules for two years while more studies on less costly sewage treatment systems could be conducted and other recommendations to help lower the overall cost of HSTS could be implemented.  While most of the 2007 rules were repealed, there were portions of the 2007 rule that were kept.  The most significant part of the 2007 rules that was kept was the requirement to get an NPDES permit for discharging systems.  The NPDES permit requirements do not allow for off-lot discharge for new construction, which means all new construction must still be on-lot.  The NPDES permit is described in more detail below.  Meanwhile. these changes left the Putnam County Health Department, as well as many other local health departments across the state of Ohio, scrambling to readopt local sewage rules again.  Keep in mind that the current Putnam County HSTS rules may change if the state legislature passes new rules.    

The following are answers to some frequently asked questions regarding septic system regulations in Ohio. 

What is an NPDES permit and why is it so important? 

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NPDES (National Pollutant Discharge Elimination System) permits are issued by the Environmental Protection Agency (EPA) when discharge is introduced into waters of the state.  Villages, cities, and businesses are required to obtain an NPDES permit before discharging to waters of the state.  Prior to 2007, the requirement for obtaining an NPDES permit for discharging home septic systems in Ohio was not enforced.  Therefore, Putnam County (and the rest of the state) was able to put in septic systems that discharged off-lot (the system most commonly used in Putnam County was a subsurface sandfilter).  The EPA has set NPDES guidelines that outline when discharging systems may be used, as well as dictate effluent quality standards.  The NPDES permit only allows for discharging systems to be used for replacement of an existing home’s septic system if it fails when an on-lot system is not possible.  New homes are not eligible for an NPDES permit as per EPA guidelines.  This means that all new construction for newly created lots must have on-lot septic systems.  The NPDES permit also has effluent quality standards.  The subsurface sandfilter, which is the system that was most commonly used in Putnam County, does not meet these standards and, therefore, will not be approved by the EPA for an NPDES permit. 

What happens if I let my septic permit for a subsurface sandfilter expire and would like to reapply for a septic permit? 

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A new site and soil evaluation will need to be conducted.  Follow the steps for building as listed below. 

What is the minimum lot size? 

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The minimum is still 1 acre; however, in more clay like soils, the minimum size requirement is larger due to the larger amount of space needed for the septic system.  Generally, on heavier clay like soils, the minimum is 1.5-2 acres.  If a pond and additional buildings are to be put on the lot, additional acreage is required.  Systems utilizing new technology may reduce the system size required; however, at this time there is not statewide approval for these systems/components.  Below you will find information regarding one type of “new” technology for septic systems. 

 

Enviro-Septic Alternative Household Sewage Treatment System Program

In 2008 the Putnam County Health Department obtained approval to permit installation of an alternative household sewage treatment system designed around Enviro-Septic® pipe, manufactured by Presby Environmental, Inc. of Whitefield, New Hampshire.  The installations will be permitted according to design specifications already established for the state of Indiana.  The specially designed pipe at the heart of this system provides a high level of treatment to the wastewater before it is released to the soil.  Because of the extra treatment that is provided by the pipe, and because the system is vented to promote aerobic digestion, the dimensions of the soil absorption system are significantly smaller than other conventional absorption system options.  In addition to allowing the use of a smaller absorption system, the additional treatment provided prior to releasing the wastewater to the soil also reduces the negative environmental impact of the system.

The advantages listed above are achieved without extensive use of mechanical components.  In fact, the Enviro-Septic® absorption system is designed to operate by gravity.  Most sites in Putnam County will require very shallow or elevated installations, meaning a simple dosing pump will be required to overcome the elevation difference between the house outlet and the soil absorption system inlet.  Although the system has been in use for various lengths of time in at least six states and one Canadian province, the use of this system in Putnam County is approved by experimental concurrence from the Director of Ohio Department of Health.  As a result, homeowners wishing to use this system must agree to a few special conditions, including granting the Putnam County Health Department access to the system for monitoring and testing purposes.  More information is available below.

 

Steps for Building/Obtaining a Septic Permit

1) Contact the Putnam County Planning Commission

bullet(Verify that parcel can be split off into a building lot)

2) Next a site/soil evaluation is needed to determine if site is acceptable

bulletContact PCHD at (419) 523-5608 for qualified soil evaluator information.
bulletThe soil evaluation will be submitted to the PCHD and will determine the size and type of system required for your site. 
bulletHomeowner will receive a letter with specifications within 30 days of the health department receiving the soil evaluation. 
bulletIf a lot is wooded and has clay/hydric soils, it is possible that it could be a wetland.  The Army Corp. of Engineers and Ohio Environmental Protection Agency have regulations regarding the destruction of wetlands.  For this reason, the Putnam County Health Department cannot allow the construction of a septic system in wetlands as the construction would destroy the wetlands.   For more information on wetlands or to have your property delineated for wetlands, please contact the Army Corp. of Engineers at (419) 898-3491. 

 

3) Contact a registered septic designer/installer

 

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Contact a registered septic system installer for a layout plan. The installer should use the specifications from the Health Department to design a layout plan for the homeowner. If building in a zoned township you will also need to meet the requirements of your zoned township. The design plan shall include setbacks, house, well, and septic placement.

 

4) Contact the Putnam County Health Department

bulletSubmit the design plan from your installer to Putnam County Health Department. Approval/Disapproval Letter will be issued to applicant. If the design plan is approved, a permit can then be obtained. 

 

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Inspection of Public Places 

The environmental health staff is responsible for the inspection of numerous public places, including schools (hand washing sign:  HandWashSign.pdf), swimming pools, spas, beaches, campgrounds, manufactured home parks, and refuse disposal facilities.  There are many regulations that are specific to each one of these types of places.  For more information on specific regulations, please contact the health department.

New federal legislation will go into effect that will impact all swimming pool and spas throughout the country.  Information on the Virginia Graeme Baker (VGB) Act can be found at www.aquaticsintl.com/, which also provides a free webcast on the VGB Act.  For more information on the VGB Act, please contact Ohio Department of Health's Environmental Pool Staff at 614-466-1390.

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Nuisance Complaints

The environmental health staff is responsible for the investigation of nuisance complaints.  The health department has a nuisance policy, which addresses the reporting and investigation of a nuisance.

bulletReporting a Nuisance
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Complaints are not accepted over the telephone.

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The complaining party must obtain a nuisance complaint form (nuisance.pdf) from the 

Putnam County Health Department.

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Complaints must be signed and dated.

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Information regarding the complaint will not be released unless a Request for Public Record

form is completed.

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There is no fee to file a complaint.

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If the Complainant wishes to remain anonymous, he/she may contact the Ohio EPA, NW

District Office in Bowling Green, Ohio (1-800-686-6930).

 

bulletInvestigation
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Once a Nuisance Complaint form is filed, it will be investigated within two business days

by a representative of the health department.

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Representatives of the health department may enter upon land suspected to violate a 

health or sanitary code.

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A certified letter will be sent to the party in violation with a time frame to abate the

nuisance.

bulletThe complaint will be re-investigated at the end of the abatement period.
bulletIf there is non-compliance by the violating party, prosecution may be necessary.

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Private Water Systems

There are various aspects of private water systems regulated by the health department.  The health department not only issues permits for the installation of new private water systems, including wells and ponds used for drinking, but also issues permits for the alteration of existing private water systems, licenses water haulers, and provides various water tests.  There is not an application process involved with the Private Water Program.  Permits can be obtained on Thursdays from 8:30 a.m.- 12:00 p.m. or by appointment.  A new private water permit fee includes two water samples.  The permit is valid for one year; however, a six-month extension may be granted in certain situations with prior approval.

2007 FEES
New Permit $247.00
Alteration Permit $60.00
Water Hauler $100.00
Sampling Fees:
bulletTotal Coliform
 $35.00
bulletNitrate
 $40.00
bulletNitrite
 $40.00
bulletNitrate/Nitrite
 $35.00
bulletIron
 $40.00
bulletLead
 $40.00
bulletCopper
 $40.00
bulletMercury
 $45.00
bulletFluoride
 $45.00
bulletSodium
 $40.00
bulletArsenic
 $40.00
bulletFecal Coliform
 $35.00
Well Disinfection:

In order to flush your well of contaminants, turn on as many faucets, including outside spigots, as possible and run the water for several hours (24 hours if possible) to waste in the yard or other drainage way. Your next step is to chlorinate the well.

Well Chlorination Instructions:

1. Pour 1 gallon of vinegar into well and wait 1hour.
2. Pour 2 gallons of unscented (5.25%) bleach into the well. If the well is greater than 200 feet deep, add another gallon of bleach for each 100 feet of depth.
3. Recirculate the chlorinated water by:
A. Placing garden hose into well casing
B. Running water from the garden hose into the system. Recirculate for at least one-half hour. Water may be reddish in color due to the chlorine precipitating iron in the water.
4. Turn off outside tap, remove hose and replace well cap.
5. To disinfect water lines in the home, open all water fixtures in the house and let run until you smell bleach ,then turn the fixture off. Do this for all places where water comes out of in the house including toilets, hot and cold spigots, and outside spigots.
6. Let chlorine water set in the system for 12 hours.
7. Flush the system by running water through an outside hose. The chlorinated water should not be directed into areas of vegetation or a septic system.
8. Drain the remainder of the bleach through all the inside fixtures in the house until you can no longer smell bleach.
9. Wait 48 hours and you are ready to test your well.

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Smoke Free Ohio Investigations

Ohio voters passed Issue 5, “Smoke-Free Ohio”, on Nov. 7, 2006, creating Ohio’s indoor smoking ban under a new chapter of the Ohio Revised Code (ORC Chapter 3794). Based on this statute, businesses and places of employment are required to prohibit smoking, remove ashtrays, and post no-smoking signs with the toll-free enforcement number– 1-866-559-OHIO (6446)– beginning Dec. 7, 2006. The Ohio Department of Health (ODH); however, was unable to levy fines until enforcement rules were in place.

ODH wrote the enforcement rules as required by the smoke-free Ohio statute. This was done in collaboration with an advisory committee made up of 34 representatives from 27 statewide organizations and in recognition of some 55,000 public comments received either in person at public hearings, in writing, or via telephone and e-mail. The approved rules became effective on May 3, 2007. From that point forward, alleged violations have been and will continue to be forwarded to local health departments– ODH’s designated enforcement agencies– which will then investigate complaints in their respective jurisdictions.

The rules prohibit smoking in public places or places of employment, the migration of smoke, and retaliation. Under the regulations, proprietors are required to post regulation “No Smoking” signage, remove ashtrays, and prohibit smoking by workers and patrons. The rules also state that no individual shall refuse to extinguish his/her smoking device and that a lack of intent is not a defense to a violation.

 

The enforcement process will begin with a violation reported via the hotline (1-866-559-OHIO) or email (nosmoke@odh.ohio.gov). The appropriate local health department receives the reports. A Notice of Report is sent to the proprietor. The violator has 30 days to provide a statement or evidence to contest the report. The health department will conduct an investigation- on-site interview/investigation or phone interview and review the evidence. If the violation is found to be false, the case is closed; however, if the violation is found to be true, the process continues with a response to the violation.

 

Businesses cited under the law are subject to a warning letter for the first violation and fines of $100 (second violation), $500 (third), $1,500 (fourth) and $2,500 (fifth and subsequent violations). Individuals are subject to a warning letter for a first violation and $100 fine for second and subsequent violations. For retaliation violations, a warning letter is issued for the first violation, and fines of $1,000 (second violation) and $2,500 (third violation) are issued accordingly. Businesses and individuals cited under the law have the right to appeal.

 

For more information, please contact ODH (1-866-634-7654, www.odh.ohio.gov/alerts/ohiosmokingban.aspx, or SmkInfo@odh.ohio.gov) or the health department.

 

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West Nile Virus Testing

Usually from mid spring through mid autumn, dead birds that show no signs of trauma are collected and sent to a lab to test for West Nile Virus (WNV).  The Ohio Department of Health decided that in 2007 crows and blue jays will be the only two types of birds tested for WNV.  More information can be found on the West Nile Virus website.

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Health Education

Health Education provides prevention and education programs in regards to a variety  of health and safety issues.  These programs vary from year to year.  They include, but are not limited to programs related to:

Tobacco Prevention

bullet"Word of Mouth" prevention programs in schools
bulletSmoking Cessation Information
bulletOhio Tobacco Quite Line:  1-800-QUIT-NOW & ohioquits.com

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Children & Family Health Services

bulletLead Poisoning Prevention
bulletBreast Cancer Prevention
bulletChildhood Overweight Prevention
bulletAction for Healthy Kids Challenge
bulletPhysical Activity & Nutrition Education

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Other

bulletFarm Safety Round Up
bulletCPR Trainings
bulletAmerican Cancer Society Community Investment Grants

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Nursing

Bureau for Children with Medical Handicaps

The Bureau for Children with Medical Handicaps (BCMH) program is a secondary insurance designed to financially assist families in identifying and treating chronic special healthcare needs of children, 0-21 years old.  To find out more about the program or to enroll your child, call the Putnam County Health Department (419-523-5608) to speak to one of the public health nurses.  The public health nurses will happily assist you by answering your questions and in completing the necessary paperwork, including the Medical Application Form and HIPAA form.

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Communicable Disease Control

A major focus of public health has always been the investigation and control of communicable diseases. These diseases are reported to the local health department, which in turn submits the information to the Ohio Department of Health (ODH). ODH then forwards the reports to the Center for Disease Control in Atlanta, Georgia. The timely reporting aims to rapidly control the spread of disease through the treatment of affected individuals and the identification of carriers.

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Help Me Grow Newborn Home Visiting Program

Newborn Home Visiting is a grant funded program designed to provide in-home visits to newborns and their families by a public health nurse. This program offers the earliest opportunity to provide families with the information and support they need to maximize the health and development of their children.

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Immunizations

Immunizations are a vital link in communicable disease control. The health department serves the majority of Putnam County children with a full line of vaccines that prevent numerous diseases. 

The last couple of years have been very exciting in the immunization industry.  A number of new vaccines have been introduced to the market to help protect individuals from a variety of serious diseases. The Putnam County Health Department is now able to go beyond the normal childhood immunizations and flu vaccines and to offer many of these new vaccines in addition to other vaccines which were previously unavailable through the health department. 

The health department keeps records of immunizations given at the department.  A client must complete a HIPAA Form that allows the health department to release certain immunization information upon the client's request.

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Clinic Schedule:

   

CLINIC HOURS

BY APPOINTMENT ONLY

Phone:  419-523-5608

 

TUESDAYS

9:00 AM - 11:30 AM

and

1:00 PM - 3:30 PM

with extended hours on the 2nd and 4th Tuesdays

until 6:00 PM

 

4th WEDNESDAY

of the month

9:30 AM - 11:45 AM
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Child Immunizations:  Currently, 92 children out of every 100 who are vaccinated at the 

Putnam County Health Department are up to date with their immunizations.

 

Birth

Hep B

 

2 Months

DtaP/Hep B/IPV, Hib, Prevnar, RotaTeq*

 

4 Months

DtaP/Hep B (if not given at birth)/IPV, Hib, Prevnar, RotaTeq*

 

6 Months

DtaP/Hep B/IPV, Hib, Prevnar, RotaTeq*

 

12 Months

MMR, Varivax, Hepatitis A*

 

15 Months

DtaP, Hib, Prevnar

 

18 Months

Hepatitis A*

 

4-6 Years

DtaP, MMR, IPV, Varivax

 

11-18 Years

Varivax, Hep B, Tdap, HPV*, Menactra

 

*Available to everyone.  Prices may vary.

 
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Adult Immunizations:  The Putnam County Health Department is now able to go beyond the 

normal childhood immunizations and flu vaccines and to offer a variety of vaccines to adults.   

Please call the health department (419-523-5608) for vaccine prices or for more information.  

These include:
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Td- Tetanus and Diphtheria vaccine that is recommended every 7-10 years for adolescents

and adults.

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Adacel- Tetanus (Lockjaw), Diphtheria, and Pertussis (Whooping Cough) vaccine may 

substitute Td for persons 11-64 years of age.

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Gardasil- Human papillomavirus (HPV) vaccine is licensed for females between the ages 

of 9 and 26 years. It is a 3-dose series given at a 0, 2, and 6 month intervals.

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Hepatitis A Vaccine- Two doses, given at least 6 months apart, of the vaccine are needed

for lasting protection.

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Hepatitis B Vaccine- People should get 3 doses of the hepatitis B vaccine given at 0, 1, 

and 6 month intervals and may be started at birth.

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Menactra- Meningococcal conjugate vaccine is a 1-dose vaccine recommended for high-

risk groups, including college freshmen living in dormitories, between the ages of 11 and 

55 years.

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Pneumovax- Pneumococcal polysaccharide vaccine, commonly referred to as “pneumonia 

vaccine”, is licensed for people 2 years of age or older. Usually one dose of Pneumovax 

is all that is needed; however, under some circumstances, a second dose may be given.

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Zostavax- A single dose of Zostavax, commonly known as shingles vaccine, is indicated 

for adults 60 years of age and older.

 

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Influenza Vaccinations:  Seasonal influenza vaccinations are available at the health department 

during the fall, winter, and early spring. They are available for persons 6 months of age and older. 

Special walk-in flu clinics around the county are scheduled each year for the public's convenience.

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Putnam County Breast Health Project:  Free Mammograms

The Putnam County Breast Health Project is a grant-funded program.  The grant was awarded by the Northwest Ohio Affiliate of Susan G. Komen for the Cure to fight breast cancer in Putnam County.  The health department is offering a program to help low to middle income women access mammograms and diagnostic breast ultrasounds for the purpose of screening for breast cancer.

The eligibility criteria for financial assistance to pay for a mammogram through the project include:

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Household income of no more than 300% of the federal poverty guidelines.

                    Household Size                     Monthly Income

                            1                                             $2553

                            2                                             $3423

                            3                                             $4293

                            4                                             $5163

                            5                                             $6033

                            6                                             $6903

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Private health insurance with an individual deductible of at least $200 or no insurance.

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Between 40 and 64 years old

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If aged 30-39 years, must be at a high risk for breast cancer because of family history or he  

personal history of breast disease or abnormality.

After receiving a mammogram, those enrolled in the program will receive a gas gift certificate for Putnam County Shell stations for travel expenses. 

For additional information, please see the Putnam County Breast Health Project website.

Please contact a public health nurse at the Putnam County Health Department (419-523-5608) for more information and/or to enroll in the program.

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School Nursing

Public health nurses from the Putnam County Health Department visit county schools throughout the school year.  They conduct vision and scoliosis screenings at the schools.  The public health nurses screen the vision of kindergarteners and first, third, fifth, seventh, and ninth graders.  Scoliosis screenings are done in grades six, seven, and eight.

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Tests & Screenings

The Putnam County Health Department offers several tests and screenings at the health department.  Please call the health department (419-523-5608) for an appointment for these services.  These include:

bulletBlood Pressure Checks:  Blood pressure checks are offered free of charge.
bulletHemoglobin Testing:  The Putnam County Health Department offers hemoglobin testing to children 6 months through 6 years of age.  The cost is $5.00; however, there is no charge for clients on Medicaid who can show their card at the time of service.
bulletLead Testing:  The Putnam County Health Department offers lead testing for children 6 months through 6 years of age.  There is no charge for clients on Medicaid who can show their card at the time of service.  The cost is $20.00 for all others.
bulletHead Checks for Lice:  Head checks for lice are offered free of charge.
bulletTuberculosis Skin Testing:  TB skin testing is available during immunization clinic hours.

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Other Services

Brown Bag Luncheons

Brown Bag Luncheons (brownbaglunch200809.pdf) are presented several times throughout the year by the Putnam County Health Collaborative.  These luncheons present an entertaining and informative education on various aspects of healthy lifestyles.  Call the health department (419-523-5608) for the next scheduled luncheon and/or to reserve your ticket for the next one.

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Car Seat Checks

The Putnam County Health Department offers free infant and child car seat checks by certified car seat technicians to Putnam County residents.  If your car seat is found to be unsafe, you may be issued a replacement seat for which the health department is requesting a $25 donation to help offset the cost of this program.  If you would like the installation and safety of your car seat checked, please call the health department (419-523-5608) to schedule an appointment.   

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Emergency Preparedness

The Putnam County Health Department has an Emergency Response Coordinator who is responsible for the planning and preparation of the health department's response to a variety of emergency situations, including the preparation and training of the health department staff in case of an emergency.  For more information on some of these possible emergency events, please see the following web pages:  Avian Influenza and Bioterrorism. 

For your own use, the disaster checklist (disasterchecklist.pdf) and family preparedness guide (family preparedness.pdf) will help you and your family prepare for possible emergency situations.

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Empty Arms

Empty Arms is a monthly support group for parents whose lives have been touched by the death of an infant or child.  The group meets at 7:00 p.m. on the third Thursday of every month at the New Creation Lutheran Church in Ottawa.  For more information, visit the Empty Arms website.

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Vital Statistics

Certified Copies of Birth & Death Certificates

Vital Statistics provides certified copies of birth & death records-- $18 per certified copy.  No uncertified copies of birth and death records will be distributed.  Records on file at the health department are for those who were born or died in Putnam County, and date back to 1920.

If you would like to request a certified copy of a birth or death certificate by mail, please use the health department's request form (request form.pdf).  You will also need to send $18 per certified copy you are requesting.  Please send the completed form and appropriate payment to the Putnam County Health Department, P.O. Box 330, 256 Williamstown Road, Ottawa, Ohio 45875. 

You can also request a certified copy of a birth or death certificate over the internet using a credit or debit card by going to www.vitalchek.com. 

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Genealogy Research

Genealogy researchers may search records at the health department from 10:00 through 4:30 on Mondays, Wednesdays, Thursdays, and Fridays.  If possible, genealogy researchers should give Vital Statistics staff advance notice when they plan to search records in order for staff to be most available and able to assist as needed. 

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